Reports To: Principal

TERMS OF EMPLOYMENT: 205-Days

 

Knowledge, Skills, Abilities Required

• Experience working in a professional office setting.
• Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook)
• Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
• Use a 10-key calculator, with a high degree of accuracy.
• Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.
• Self-starter; able to work independently.
• Strong telephone and interpersonal communication skills.
• Ability to lift 40 lbs. to shoulder height occasionally.
• Knowledge of computers, networking, and office practices.
• High level of accuracy in data entry and management.
• Communication skills to communicate with school personnel, students, parents, and outside agencies.
• Uses discretion to structure tasks to meet expectations and prioritizes to meet deadlines.
• Keeps information confidential.
• Needs limited supervision and is able to work independently and as a part of a team.
• Uses initiative in carrying out recurring assignments independently without specific instructions.
• Able to make decisions and solve problems with school data and information provided.

Education, Training Required:

High school diploma and a minimum of two years of experience with computer processing and data entry required. Associates Degree from a two year college or technical school preferred.

 

Primary Responsibilities:

• Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
• File and sort paperwork.
• Input data for recordkeeping in multiple software systems.
• Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
• Type and/or draft letters of correspondence.
• Maintain and order supplies; organize storage areas.
• Process invoices, track expenses, and produce expense reports.
• Schedule and organize meetings or events, including coordinate and set up needed supplies; take meeting minutes.
• Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.
• Enters and manages student data in PowerSchool, including enrollments, withdrawals, student/teacher/room schedules, test scores, immunizations, demographics, etc. 
• Monitors the entry of attendance and grades by teachers into PowerSchool. Monitors student absences for correct excused/unexcused coding. Prepares student absence lists and daily absence bulletin.
• Maintains student sign-in/sign-out logs, based upon directions from principal. Corresponds with parents concerning student absences and tardiness, including attendance letters per school district procedures.
• Directs teachers concerning attendance procedures and policies.
• Oversees student entry and withdrawal from the school. Enrolls new students throughout the year. Enters basic student and demographic information. Withdraws departing student from PowerSchool. Maintains a log of students who entered and departed the school throughout the year. 

Secondary Responsibilities:

Other clerical duties as assigned by the principal.